Managing Your Phone Calls Can Be Easier Than You Think

One of the definite things you can expect in the real estate business is that you will be receiving many calls from different contacts, so how do you organize the list of names and phone numbers you get? Do you use a notebook exclusively for jotting their contact information along with a brief description of the conversation you had?
What have you found to be the best way to handle this? Most folks I’ve talked to get calls while driving, and they grab the nearest piece of paper to write down the info. By using this note-taking method, pretty soon, you will find yourself with several pieces of paper with names, phone numbers, and notes on them. Some of these notes are unreadable since they were scribbled too quickly and you could find yourself trying to figure out what it was you wrote.
What are your tips for keeping the mass of data together and orderly? We all need to find better and more efficient methods of organizing the phone calls since it increases our productivity and results.
There are a good number of strategies you can use to make your communications more manageable, try them out and see which works best for you. An obvious method is to get a single notebook or tablet and to carry it with you wherever you go. When you get these calls, you can write it down and keep it all in one easy to remember location. The important thing is to remain consistent in how you are documenting the calls. Make some standard fields that you would fill out each time, such as name, phone number, date/time of contact, description of what was discussed. You don’t want to be in a position where you have wonderful notes, but you forgot to jot down the contact’s phone number.
In handling the calls, you can save yourself much headache by making sure that once you complete your call, program your phone with the name and some clue about who the caller is associated with. So if you get a call from an insurance agent, you can program in Insur - John White – Allstate. Develop a consistent habit of getting this done right after the call. If you use some voicemail or phone call ID capture program, you will have the additional ability to capture caller information and forward them to your computer. If the caller leaves a message, it also goes to your computer. These automated programs can ensure that all calls coming to you are kept and do not get lost.
The numerous tools that technology has to offer come in the form of devices such as a palm pilot, a Blackberry, or an iPhone to enter all the info, dates, phone messages, and appointments. In case you’re not familiar with it, these items are small electronic devices just a bit wider than a cell phone that allows you to make and receive phone calls, access the internet, store data, take pictures, and complete a variety of other useful tasks. You can get the technology for about $150-300 plus a monthly subscription for cell phone use and you can then have all the contacts saved in a digital format that can be more easily manipulated. When you arrive home at the end of the day, you can synchronize the information with your computer. This creates a backup of the data so you don't have to worry about losing data if someday the thing dies on you. The wave of the future is in mobility of communications, so sooner or later, these devices will become commonplace.

Article Source: http://articlehideaway.com

To see real estate in a creative light that helps put money in your pocket, read on. Dave Clocker is a real estate investor who will teach you the Secrets That 99% Of The People Will Never Know About How To Almost Magically Build Streams of Income Thru Real Estate. He has taken these creative strategies and combined them into content-packed videos, exclusive reports, and teleseminars with experts. Check more out at www.RealEstateWayToWealth.com

Please help us to keep this site a FREE resource, and promote all our quality articles....Thank You.